Applied Momentology: Introduction to PAGUSYS

ICS-Compendium Cognitive Series: Volume 7

Cover07This is the methodological counterpart to Volume 3, which discusses how to design, develop, maintain, and use a broad range of Project Time Management products and services. This book teaches how the entire Project Team can greatly enhance their individual efforts through a comprehensive and all-inclusive Project Time Management approach.

Concept Behind PAGUSYS

Within the Cognitive Project Management Series, this book is the counterpart text to Volume 5, which provided the Technological perspective on Momentum Management. In this volume we consider the Methodological aspects  of Momentum Management. By “methodological,” we refer to the practices, processes, procedures, and other  human acts that give life to Momentum Science.

A system is a combination of theory and practical  application. Thus, a Project Time  Management System combines Technology and Methodology.  Under Cognitive Project Management, that  system is called Project Administration and Guidance System, or PAGUSYS for  short.

PAGUSYS Has Two Subjects of Focus

As the name suggests, PAGUSYS has two subjects of focus: Administration and Guidance. These  correlate with two of the four points on the Cognitive F.A.C.E. Diamond:  Project Administration and Project Execution.

About the Project Administration Component

The Project Administration component of PAGUSY encompasses all that is  necessary to empower and enable the Project Execution effort.

  • Surely, the traditional primary functional departments  of the Contractor home office come to mind:   Procurement, Human Resources, Contracts, Engineering, Finance, and so forth.
  • But also consider upper management, from where  authority to manage is vested.

In support of Project Administration, PAGUSYS provides an  array of new and powerful tools, processes, practices, and the like, designed  to integrate Project Administration and Project Execution efforts in a way that  has never been  adequately addressed by  Dominant Project Management.

About the Project Guidance Component

This speaks to the very real and essential  role of Project Execution, to guide the work performance itself.  To this end, PAGUSYS provides an assortment  of processes, procedures, practices, and the like that facilitate maximum Project  Time Management during Project Execution.

PAGUSYS Introduces New Tools and Processes

PAGUSYS  offers a whole set of new tools and processes designed to facilitate both Project  Administration and Project Execution. And let us not forget Project  Coordination, the primary role of “the” Project Manager and his office staff.  Here are just some of these new tools and processes.

  • RAMP Manager:The  Resources Availability Management Program insures that Project Execution will  have whatever resources it requires to perform its work, in a timely manner,  and without disrupting project momentum.
  • RADAR Tracker: The Weekly Coordination Meeting is conducted around the RADAR Tracker, a printout given to each meeting participant, which structures  weekly actions so that critical administrative and managerial actions are taken  in a timely manner so as not to disrupt project momentum. The RADAR Tracker, for instance, calls for Requests for Information (RFIs) to be submitted no less than four weeks before  the associated work is scheduled to take place. This is just one example.
  • SCOREKeeper:The SCOREKeeper is a software application that  runs on handheld devices (tablets, smart phones) and allows the field to  interact with a central database where key Project Time Management information is stored.

As just one example, in part it replaces the paper Daily  Report.  While this is nothing new (as  such software already exists), what IS unique is that the activities scheduled to  be performed during the upcoming week are uploaded to the SCOREKeeper, and as  the work is performed, field progress is recorded daily (in real time).  Consider just three benefits:

  • There is no need for the end-of-moth “crunch” to  update the schedule and turn around reports in a matter of days.  This has been a problem for Schedulers for decades.  With only a few days to juggle thousands of  pieces of data, there is rarely time for much analysis of that data beyond the  superficial.  Compound this with several  projects having end-on-month reports due at the same time, and the problem is  easily exacerbated.
  • Real time feedback compliments the deep well of  vital information coming from the Momentum Sciences, thus giving the Project  Execution Team even more opportunity to self-manage, thanks to credible and  relevant real-time data.  As one example,  field personnel can actually “see” their Performance Intensity on a daily basis  (just like a speedometer).
  • If Project Management enforces a policy that  only work shown on the SCOREKeeper will be paid for, then contractors will be  more likely to perform the scheduled work “in sequence,” and not ignore the  schedule and perform work “out of sequence.”   This is the essence of Collaboration, Coordination, and Cooperation, and  Communication.